Mr. Assistant Dean for Scientific Affairs
Introduction to the Duties of the Assistant Dean
The duties of the Assistant Dean for Scientific Affairs are one of the main pillars supporting the Deanship of the College of (Education, Tuz Khurma). This role is a pivotal link responsible for overseeing conferences, seminars, study sessions, and all scientific activities within the college.
Furthermore, the office is responsible for following up on the affairs of undergraduate and graduate students, ensuring their discipline throughout their university studies and after their graduation.
Detailed Duties of the Assistant Dean's Office
The duties of the Assistant Dean for Scientific Affairs also include:
- Responding to incoming correspondence.
- Monitoring student attendance, absences, and adherence to the uniform policy.
- Auditing the minutes of student disciplinary committee meetings.
- Overseeing the preparation of examination schedules in coordination with the scientific departments.
- Ensuring the implementation of instructions and regulations issued by the Ministry of Higher Education and Scientific Research, in addition to the effective regulations of the Presidency of the University of Tikrit.
Dr. Bassam Ibrahim Ali
Here is a translation of the duties and powers of the Assistant Dean for Scientific Affairs:
Duties and Powers of the Assistant Dean for Scientific Affairs
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Organize final exam schedules in coordination with the college's scientific departments.
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Arrange weekly class schedules in coordination with the scientific departments, taking into account classroom availability, to ensure the smooth operation of graduate studies.
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Supervise the weekly lecture log, ensuring that all prescribed hours for each subject are covered according to current regulations.
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Monitor the attendance and discipline of graduate students in accordance with existing rules and regulations.
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Review and consolidate graduate admission applications after they are received from the scientific department.
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Verify transfer cases for graduate students from other universities to the college's graduate programs and refer them to the relevant scientific departments for review and to contact the concerned parties.
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Follow up on graduate students regarding their time limits and academic leave in accordance with the regulations and instructions.
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Participate in the meetings of the college's graduate committees when invited to discuss graduate affairs and departmental specializations, ensuring effective performance. This includes preparing the statement for a graduate student's thesis defense one week before the defense date, preparing the defense committee minutes, evaluating them, and submitting them to the college council.
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Oversee the preparation of annual statistics related to graduate studies at the college.
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Manage the delivery and receipt of exam papers in accordance with established procedures.
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Announce exam results after they have been approved by the graduate studies committees in the scientific departments, based on their specialization.
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Provide grades to the scientific departments using a prepared form for approval by the graduate studies committees.
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Coordinate with scientific departments regarding the submission of exam questions for the first and second rounds, following the same procedures as for undergraduate studies.
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Communicate with official departments on all matters related to a graduate student's record, from enrollment until graduation.
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Liaise with the University Presidency / Graduate Studies Department on all matters concerning a graduate student's record.
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Communicate with official departments to obtain their formal approvals for attendees, after their names and departments have been determined by the relevant scientific department.
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Sign the annual increment and promotion forms for graduate studies staff in his capacity as the highest authority.
